The Golden Rules of Good Report Writing

When you decide to write something especially for an audience that needs to be captivated and thrilled, you must adhere to a set of five golden rules. They may seem simple but they do have a good ending to it, so how about you try them out and see how your writing turns up. 

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  1. Always have in mind a specific reader and assume that reader is intelligent but uninformed. It may be useful to state up front what the reader profile is.
  2. Before writing decide what the exact purpose of the report is. Make sure that every sentence makes a contribution to that purpose, and makes it at the right time.
  3. Use language that is simple, concrete, and familiar.
  4. At the beginning and end of every section check your writing according to this principle: first tell your readers what you’re going to tell them, then tell them it, and finally, tell them what you told them.
  5. Make your report attractive to look at, but do not add meaningless frills.

Other General Tips

  • Keep a good dictionary beside you when you are writing. Before using a word that ‘sounds good’, but whose meaning you are not sure of, check it in the dictionary.
  • Once you have finished the first draft of your report read it through carefully, trying to put yourself in the shoes of your potential readers.
  • Once you are reasonably confident about the state of your report, ask a friend or colleague to read it before you submit it formally. 

These are just the introductory rules of thumb that you should focus on whenever you are asked to write a report on anything but we are going to share more detailed guidelines on each and every stage of writing.

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The 5-Step Writing Process: From Brainstorming to Publishing

Every writer follows his or her own writing process. Often the process is a routine that comes naturally and is not a step-by-step guide like to which writers refer. Being conscious of your own writing process is especially helpful when you find yourself struggling with a particularly tricky piece. Just like construction, you need a plan before you can begin writing and here are five steps towards creating or identifying your personal writing process.

1. Prewriting

You’re ready to start writing. So why has that blank page been staring back at you for the past hour? Prewriting identifies everything you need to do before you sit down to start your rough draft.

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Find Your Idea
Ideas are all around you. You might draw inspiration from a routine, an everyday situation or a childhood memory. Alternatively, keep a notebook specifically devoted to catching your ideas as they come to you. Your own imagination is the only limit to finding your source of inspiration.

Build On Your Idea
Two of the most popular methods of fleshing out your idea are free writing and brainstorming. Freewriting means writing every idea that comes into your head. Do not stop to edit your mistakes, just let the ideas flow. Or, try brainstorming. If you’re on a computer, try a manual process first to help you visualize your narrative: write your idea in the centre of the page and work outwards in all of the different directions you can take your story.

Plan and Structure
Piecing the puzzle together comes next. It’s time to sort through your ideas and choose which ones you will use to form your story. Make sure you keep your notes even after your book is published – there may be the seeds for your next story as well. Planning the structure of your writing is like planning the construction of a building, you need to begin from the bottom going upwards.

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2. Writing

Now you have your plan and you’re ready to start writing. Remember, this is your first rough draft. Forget about word count and grammar. Don’t worry if you stray off topic in places; even the greatest writers produce multiple drafts before they produce their finished manuscript. Think of this stage as a free writing exercise, just with more direction. Identify the best time and location to write and eliminate potential distractions. Make writing a regular part of your day.

3. Revision

Your story can change a great deal during this stage. When revising their work, many writers naturally adopt the A.R.R.R. approach:

 

Add: The average novel has between 60,000 and 100,000 words. Does your book have enough words to be considered a novel? Have you given your readers all the information they need to make sense of your story? If not, go back to your notebook that you kept for additional scenes and any additional details.

Rearrange: Consider the flow, pacing and sequencing of your story. Would the plot be better served if some of the events occur in a different order?

Remove: After making additions to your story, how is your word count now? Are your readers experiencing information overload? You may need to eliminate passages that don’t quite fit.

Replace: The most effective way to revise your work is to ask for a second opinion. Do you need more vivid details to help clarify your work? Is one scene contradicting another? Ask friends or fellow writers to take a look and give you feedback, and if something isn’t working rewrite it and replace it.

4. Editing

You have overhauled your story. It’s time to fine tune your manuscript line by line. Check for repetition, clarity, grammar, spelling and punctuation. Editing is an extremely detailed process and it is best when performed by a professional. You can hire your own editor or utilized the editing services available through Legendary Writings Publishing. Nobody wants to read a book that is full of mistakes, and they certainly won’t buy a book that is riddled with them.

5. Publishing

You now have a completed manuscript ready to publish. Legendary Writings Publishing’s extensive portfolio of publishing services can help you become a published author. Once your book is published, celebrate your accomplishment knowing you’ve achieved a remarkable goal. But if you plan to reach readers and sell books, then it’s time to educate yourself in the process for marketing your book. Read more about the best ways to find your book’s audience in our marketing.

Legendary Writings

home-office-336378_1920.jpgRegardless of the profession or academic program you are enrolled in,l you will always find use for wonderful pieces of writings. As a blogger and a professional freelancer, I intend to inform readers both in the corporate and individualized spheres of profession about the need to incorporate worthy writings in their daily affairs.

I know there are plentiful up and coming writers who would also like advice on how to make their writings betters. Similarly, students will also find it easier and more fun writing their term papers with the tips I will be sharing a long the way.

We are living in a generation where our economy is shifting drastically from physical work locations to virtual working platforms. Employers will prefer to hire a writer who can deliver without having to rent out an office for their writers. This is why online freelancing is gaining more preference everyday. Soon, the freelancing community is going to be the highest source of jobs for more youths and any other experienced professional. In fact, most professionals will opt to work at the comfort of their home and they grow into their sunset years.

With the years of experience I have gained from a wide range of writing projects,I believe, there are two or more things, you can learn from me. So stay tuned and wait to be informed.